Appendix E-1
SUMMARY OF PLANNING PROCESS

At their regularly scheduled meeting May 18, 2005, the Board of Commissioners of the Port of Coupeville directed their Executive Director to begin a comprehensive planning process. To ensure community participation in the planning process, the Board of Commissioners established a Comprehensive Plan Advisory Board (CPAB).

CPAB Membership: Community volunteers were identified who would represent a cross section of the Port District. The Board of Commissioners approved the appointment of nine advisory board members at their regularly scheduled meeting August 10, 2005. Letters of appointment were sent to each member. The following community members accepted appointment to the CPAB.
Rudy Deck Karen Hutchinson Pat Powell
Mike Diamante Lindy Kortus Emily Ramsey
Patty Folkestead* J-me LaQuet Rob Harbour
*Patty Folkestead withdrew from participation in February 2006 due to scheduling conflicts.

Island County Commissioner Mike Shelton and Town of Coupeville Mayor Nancy Conard were invited to attend as ad hoc, participating members.

Port Commissioners indicated their intention to attend meetings of the CPAB at will, but as observers only. Commissioners wanted the CPAB members to discuss issues, projects and initiatives without influence from the Board of Commissioners. CPAB members were encouraged to seek input from their friends, neighbors and associates, and to bring these perspectives to the CPAB discussions. Based on this, the Board would rely upon the input from CPAB members as a fair reflection of the views of the Port District electorate during the initial planning process.

CPAB Scope of Work: The CPAB was charged with considering and making recommendations to the Board of Commissioners on the following topics: strategic statements, plan review/update procedures, project/initiative selection guidelines, potential projects/initiatives and the implementation of proposed projects/initiatives. The Board of Commissioners pledged to consider CPAB recommendations, but retained their regulatory authority and responsibility for the content of all sections of the final comprehensive plan document.

CPAB Timeline/Facilitation: A target date for completion of the CPAB's scope of work was set for June, 2006 which was later extended to December 31, 2006 at the regularly scheduled Port meeting March 8, 2006. A professional consultant, Laura Blankenship, was engaged to coordinate planning process with the Port Executive Director, to facilitate the CPAB discussions, act as editor-in-chief for the planning document, and produce draft and final comprehensive plan documents within the deadlines established by the Board of Commissioners.

CPAB Meetings: The CPAB met once per month over a 14 month period from November 2005 through December 2006. The following is a summary of the dates, topics, presentations and attendance. Complete records of attendance and meeting summaries are archived at the Port office.

Attendance
Meeting Date Topic CPAB Members Port Commissioners
11/15/05 Introductions, Scope of Work, WPPA Guidelines 9 2
12/12/05 Prior Planning and Strategic Statements 8
1/17/06 Greenbank Farm: Laura Blankenship, Executive Director, Greenbank Farm Management Group 7 1
2/12/06 Greenbank Farm Management Group 5 2
3/21/06 Coupeville Marine Facility: Jim Patton, Executive Director, Port of Coupeville
Town of Coupeville: Nancy Conard, Mayor, Town of Coupeville		 9 2
4/18/06 Ebey's Landing National Historical Reserve: Rob Harbour, Executive Director
Tour of Farm 1 & 2: Leigh Smith, Resource Management Specialist, National Park Service		 7
5/16/06 Island County: Mike Shelton, Commissioner
Public Air Transportation: Mark Varljen, AOPA, ASN Volunteer		 8 2
6/20/06 Coupeville Chamber of Commerce: Carol Moliter, President
Island County Tourism: Roseane Alspektor, IC Tourism Marketing Coordinator
Strategic Statements, Review/Update Procedures and Selection Guidelines		 7 1
7/6/06 New Project/Initiatives 8 1
8/29/06 Coupeville Project/Initiatives 9 1
9/28/06 Greenbank Projects/Initiatives 7 1
10/17/06 Greenbank Projects/Initiatives 7
11/20/06 Port of Coupeville Financial Status: Jim Patton, Executive Director, Port of Coupeville
Coupeville Water-Based Business: Ian Jefferds, Owner, Penn Cove Shellfish		 7 1
12/5/06 Final Review of CPAB Recommendations: strategic statements, plan review/update procedures, project/initiative selection guidelines, projects/initiatives and implementation 7 2

The Board of Commissioners scheduled a Special Meeting December 19, 2006 to review the entire draft plan, including the CPAB recommendations. All three Commissioners attended the meeting in which revisions were agreed upon. A Draft Comprehensive Plan 2007-2026 which incorporated these revisions was approved for release to the public for review and comment at the regularly scheduled Port meeting January 10, 2007. An 80-day public review period was established, ending March 31, 2007.

Following the public review period, (See Appendix E-5, Summary of Public Review Process) the Board of Commissioners convened a Special Meeting April 25, 2007 to consider revisions to the draft plan based on public input, and comments received from the Town of Coupeville and Island County government. The final Comprehensive Plan 2007-2026 which incorporated these revisions was approved by the Board of Commissioners at the regularly scheduled meeting of the Port of Coupeville May 9, 2007.

Port of Coupeville Comprehensive Plan 2007-2026