PORT OF COUPEVILLE

BYLAWS OF THE COMMISSION OF THE PORT DISTRICT

AS ADOPTED ON MAY 9, 2007

ARTICLE I - NAME

The name of the Commission is the Port of Coupeville.

ARTICLE II - OBJECT

The object of this Commission is to execute the laws of the State of Washington governing Port Districts.

ARTICLE III - MEMBERSHIP

The membership of this Commission shall consist of three (3) persons representing Districts No. 1 (Coupeville #1, #2 and Central), No. 2 (Coveland, San de Fuca and Prairie), and No. 3 (Admiralty, Greenbank and Lagoon Point). There shall be no dues.

ARTICLE IV - OFFICERS

Section 1. Elections

The Commission shall elect new officers within the Board of Commissioners at:

  • The first public meeting of the calendar year, on an annual basis. Vacancies in an office arising from or by cause may be filled at any regular or special public meeting of the commission in accordance with the Revised Code of Washington (RCW) Title 53.12,
  • The elected officers shall be a President, Vice President and Secretary. The officers shall be elected by voice or paper ballot. If there is one nomination for office, election may be by viva voce. A majority may elect officers.

Section 2. Duties of Officers

The President shall preside at all public meetings of the Commission and at Executive Session of the Commission, and shall sign all Resolutions, Contracts, Leases and other instruments on behalf of the Commission, unless otherwise provided by a decision of the Commission. The President shall perform all such other duties as are incident to his/her office or are properly required of him/her by the Commission.

The Vice-President shall perform all the duties of the President in the President's absence.

The Secretary shall authorize the issuance of notices for all regular and special public meetings and executive sessions of the Commission, except that notice for an executive session of the Commission may be decided any two Commissioners who may desire an executive session be held. The Secretary, also, shall make and retain Minutes of all meetings and shall retain a record of all motions and resolutions adopted by the Commission, and shall supervise the safe keeping of the seal and Minute books, and shall, otherwise, perform such further duties as are incident to the office and as are properly required of the Secretary by the Commission.. Upon majority approval of the Commissioners, any or all of the above listed duties of the Secretary may be delegated to the Executive Director of the Port District or another person, subject to the supervision and direction of the Secretary.

ARTICLE V - MEETINGS

Regular public meetings of the Commission shall be held as set forth in the District's Resolutions.

Special meetings may be called for any time either by the President, or by a majority of the Commissioners.

The time and place of regular public meetings will be established by the Bylaws and filed on or before January of each year for publication in the Washington State Register in accordance with RCW 42.30.075. Notice of the time and place of special public meetings will be given in accordance with RCW 42.30.080.

All regular and special public meetings shall be held at the Island County Commissioners Hearing Room, B-201, at #1 NE 6th Street, Coupeville, WA, or at such other place designated by the President of the Board of Commissioners, subject to all notice requirements as provided by the RCW.

A quorum shall consist of a majority of those persons holding the office of Port Commissioner.

The agendas for all regular public meetings will include an opportunity for the attending public to make comments.

ARTICLE VI - COMMITTEES

Standing committees shall be by Resolution of the Commission.

Standing committees shall be appointed by the President with the approval of the Commission members.

Standing committees may be dissolved by Commission majority vote.

With the approval of the majority of the Commission members, officers may be authorized to represent the Commission on committees, councils and boards of organizations other than the Port District. The Executive Director may be appointed to participate in the work of such other committees, councils and boards but he/she may not represent the Commission on policy issues.

ARTICLE VII - DELEGATES

  1. Delegates and alternates to committees and subcommittees of the Washington Public Ports Association (WPPA) shall be designated as appropriate by majority vote of the Commission.
  2. The term of offices for WPPA delegates shall be 2 years.

ARTICLE VIII - ORDER OF BUSINESS

The order of business at regular public meetings of the Commission shall be:

  1. Convene the meeting and Call to Order (the President)
  2. Recitation of the Pledge of Allegiance (led by the President)
  3. Approval of the Minutes of previous meetings (majority of the Commissioners)
  4. Special presentations
  5. Open the meeting to public input - Return to the public meeting (the President)
  6. Report on the status of unfinished business (the Executive Director)
  7. Report on the activities of the Greenbank Farm Management Group (GFMG) (the President of the Board of Directors of the GFMG or his/her designated representative)
  8. Committee reports (Commissioners with committee assignments)
  9. New business (Commissioners and/or the Executive Director)
  10. Announcements and Administrative Actions (the Executive Director and the Accountant for the Port)
  11. Adjournment

ARTICLE IX - MOTIONS, RESOLUTIONS AND MINUTES

Section 1. Motions

Except as provided herein under Section 2, Resolutions, the Commission shall transact its business by motions, which may be made by any Commissioner in attendance including the President, and each motion shall require a second.

Concurrence of the majority of the persons holding office of Commissioner at the time of vote shall be necessary for the passage of any motion.

Section 2. Resolutions

All matters of a legislative policy character shall be embodied in the form of a resolution. A resolution may be put on for final adoption at the same meeting at which it is introduced.

Voting on resolutions shall be by voice and the Secretary shall record the vote of each Commissioner.

Resolutions shall be numbered consecutively and the original copy of each resolution shall be duly authenticated in open session by the signatures of the all Commissioners present. Each resolution shall be filed in a book for such purpose, indexed and which shall be a public record.

Resolutions shall continue in force from year to year, and may be amended or repealed by majority vote.

Section 3. Minutes

All proceedings of the Port Commission shall be by motion, or resolution, recorded in the Minutes of the proceedings and filed in a book kept for such purpose, which shall be a public record.

ARTICLE X - PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern this Commission in all cases to which they are applicable and in which they are not inconsistent with these by-laws or any special rules of order this Commission may adopt.

ARTICLE XI - AMENDMENTS

These By-Laws may be amended by resolution at any regular meeting, with thirty (30) days prior notice to the Commission.