Commissioners Present: Benye Weber and Marshall Bronson.

Absent: Ann McDonald (unable to attend; emailed her regrets)

Others Present: Jim Patton (Executive Director), and Molly MacLeod-Roberts (Edwards & Associates).

Call to Order: The Special Meeting was called to order at 5:00 p.m. by Commissioner Weber in the Port Office located at 24 Front Street in Coupeville, WA, followed by the Pledge of Allegiance.

PURPOSE OF THE SPECIAL MEETING:

The Board of Commissioners will consider all of the comments and recommendations received from the public regarding the Preliminary Budget for 2010 that was approved at the regular public meeting on September 9, 2009. The Board will determine whether alterations to that budget are appropriate and will adopt the Final Budget for 2010.

The public is invited to attend this Special Meeting but there will not be an opportunity for public input.

Presentation of public comments and recommendations on the Preliminary Budget for 2010: Weber noted that no one from the public was in attendance, and asked Patton if the Port had heard from any constituents regarding the budget. Patton noted that the law required public notification that the Preliminary Budget had been approved and was available to the public. A legal notice was published twice in the newspapers and copies of the Preliminary Budget have been available in the Port office and on the Port's website at www.portofcoupeville.org since its approval. Patton reported that no questions or comments had been received, and no budget issues had been raised to date.

Presentation of issues for Board decisions: (Patton) Patton provided a brief summary of the proposed Final Budget, which is the same as the preliminary with two exceptions: 1) Fuel sales and purchases: After conducting a fuel analysis and determining a 4-year average, Patton adjusted the 2010 budget accordingly for a desired gross revenue of $7,500 derived from the existing mark-up of 40 cents per gallon. 2) Washington Public Ports Association (WPPA) dues: Patton reported that WPPA had provided an estimate of $1,200 for the Port's 2010 dues and since that was less than anticipated, he had adjusted the budget.

The balanced budget (Revenues and Expenses match each other at $369,801) would provide an estimated operating reserve of $100,000 at the end of the year, an increase of $15,000 from the previous year.

Adoption of the Final Budget for 2010:

ACTION: A motion was made by Bronson and seconded by Weber to approve the Final Budget for Fiscal Year 2010 as presented in the amount of $369,801. McDonald's email stated that she approved the budget as presented. The Motion passed unanimously.

The Budget was signed by the Board of Commissioners in attendance and attested to by Executive Director Patton. McDonald's emailed approval of the 2010 Final Budget is attached to these minutes, and she will add her approval signature at the Port's next regular meeting on October 21, 2009. The signed final budget will be provided to Port Accountant Chuck Edwards to prepare the Levy Certification and subsequent submittal to Island County.

The Board thanked Patton for his very clear presentation and MacLeod-Roberts for providing the necessary information.

ADJOURNMENT: There being no further business to come before the Board, Weber adjourned the meeting at 5:24 p.m.